Privacy Policy

We at Meridian Line Films Limited respect your privacy and confidentiality and are committed to protecting your personal data in accordance with the principles set out in the General Data Protection Regulations.

At Meridian Line Films Limited, we comply with our obligations under GDPR by:

-storing and destroying personal data securely

-Not collecting or retaining excessive amounts of data

-Ensuring appropriate current industry standard secure technical measures are in place to protect personal data from loss, misuse, unauthorised access and disclosure. Although we cannot guarantee that any information you submit to us will be free from unauthorised third-party intrusion.

-Updating any personal data whenever we are notified of or become aware of any changes in that personal data.

-Keeping you informed of how we collect, hold and use your personal information.

PURPOSE OF THIS PRIVACY NOTICE

This privacy notice aims to give you information on how Meridian Line Films Ltd collects, looks after and uses your personal data, either through your use of our website (regardless of where you visit it from) or in any communications you may have with us.

Our website is not intended for children and we do not knowingly collect data relating to children.

Meridian Line Films collects personal data via our website in relation to general enquiries, viewer enquiries, speculative enquiries regarding programme ideas and taking part in our programmes, work experience application and job applications.

CONTROLLER

Meridian Line Films Limited is the controller and is responsible for your personal data (collectively referred to as ”COMPANY”, “we”, “us” or “our” in this privacy notice).

CONTACT DETAILS

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.

Meridian Line Films Limited

Email address: admin@meridianlinefilms.co.uk

Postal address: 2nd Floor, Mount House, 90 The Mount, York YO24 1AR

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with any concerns before you approach the ICO so please contact us in the first instance.

If at any point you no longer wish to receive any communications from Meridian Line Films Limited, please contact us at admin@meridianlinefilms.co.uk

CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES

This version was last updated on 11th July 2019. If we make any changes to our privacy policy, we will post the changes on our website.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. We encourage you to review and re-familiarise yourself with this policy from time to time.

THIRD-PARTY LINKS

Our website may include links to external third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We will collect, use, store and transfer different kinds of personal data about you only when you have voluntarily submitted such information to us either through the website, in writing to Meridian Line Films Limited or via email, conversations or exchanges (for example including but not limited to text and WeChat / WhatsApp exchanges, phone conversations or conversations in person).

HOW WE USE YOUR PERSONAL DATA

Visiting our website

Technical data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.

Usage Data includes information about how you use our website.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data we do not combine this with your personal data.

Cookies

In order to assist in recognising our users’ preferences and how to best serve their needs and enable us to improve our website, our website has features which automatically collect information from users. The website uses cookies, small data files containing information about the user that are stored on the user’s hard drive. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.

Working for Meridian Line Films Limited

If you are applying for work at Meridian Line Films Limited, either as an employee or freelancer, we will request personal information which may include, but is not limited to:

  • Curriculum vitae (CV), including past education and employment history
  • References, which may include details of previous conduct, grievance or performance issues.
  • Pre-employment checks, including where appropriate DBS, criminal and right to work checks.
  • Any other personal information which may be reasonably required for our legitimate interests in compliance with employment and data protection law.

Any such information obtained by us during the facilitation of a fair recruitment process may be retained and used by us for the purposes of considering your suitability for the position. If your application is successful, the personal information you provided may form part of your personnel records. If you are successful, we may also require additional personal information for the purposes of obtaining production insurance, carrying out risk assessments and arranging travel. This may include, but is not limited to;

  • Passport details
  • Medical history and health information
  • Driving licence details
  • Emergency contact and next of kin details

If you are not successful in your application, we may still retain your CV and relevant personal information for up to 2 years in order that we may consider your application for future positions if appropriate.

Information may be held at our offices, third party agencies and/or service providers.

Programme Contributors

If you express interest in being a contributor on any of Meridian Line Films’ programmes, we may ask you to provide us with certain personal information in order that we can accurately consider your suitability for the programme. As part of the development and production processes of any programme, we may also share this information with members of the production team and staff at the broadcaster of the programme, where relevant.  The nature of Meridian Line Films programmes will often mean that personal and sensitive information is required. Explicit consent to store this information will be obtained from all programme contributors, who will be required to complete a contributor consent form, which will be supplied by a member of Meridian Line Films Limited. We are committed to ensuring that the personal data captured is limited to what is specifically required for the purpose of each production and will be stored securely and for only as long as is required. Examples of the type of information we may capture from programme contributors includes, but is not limited to;

  • Biographical and contact information, including names, dates of birth, addresses, phone numbers and email addresses
  • Physical appearance, including identifiable characteristics for the purposes of correctly identifying contributors at a later date
  • Private and subjective data, including family history, religion, ethnicity, political opinions, membership of any organisation
  • Workplace data including information about employment and education

To ensure that the needs of all programme contributors are met and we are complying with the obligations of production insurance and health and safety procedures, we may also require additional personal information. This may include, but is not limited to;

  • Passport details
  • Medical history and health information
  • Emergency contact and next of kin details

Other uses

The information you provide us with may also be used to send you information that we believe may be of interest to you such as answering queries, providing information about our programmes or appropriate work opportunities at Meridian Line Films Limited. However, you will not receive that information unless you opt in or explicitly request to receive it at the time of submission.

If you decide at any time that you wish to change your privacy preferences and begin receiving such information (if you previously opted-out) or that you would like us to stop sending such information (if you previously opted in), please contact us at any time at admin@meridianlinefilms.co.uk .

With whom do we share your information

We limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We may share your information with third-party service providers for the purposes of processing payroll and accounts administration, setting up and maintaining our own IT system and making travel arrangements. In some circumstances, where necessary, personal information may be shared with professional advisers including lawyers, banks, auditors, insurers, HM Revenue & Customs and other regulators and authorities who require reporting of processing activities in certain circumstances. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Other than as described above, it is not our general practice to share any personal information we collect from you without your consent. We may disclose personal information in some special circumstances to protect our rights and intellectual property, or if we have reason to believe the disclosure of information is required by law or to prevent criminal harm or intent.

If you have opted-in to receive marketing information from us, we may share your information with our chosen affiliated companies if appropriate. We will not share your personal information for marketing purposes with other third parties, without your consent.

We may transfer, sell or assign any personal information to third parties as a result of the sale, merger, consolidation, change in control, transfer of substantial assets, reorganisation or liquidation of Meridian line Films Limited. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

HOW LONG WILL WE RETAIN PERSONAL DATA FOR?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data  and in some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

CHANGE OF PURPOSE

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please Contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.